The Special Collections & University Archives department has been closed to the public since March 18. That’s 47 (as of 5/21) business days and counting without researchers being able to visit and use our collections. It became clear early on that we would not be returning to campus any time soon, and we needed to provide virtual access to our collections as much as possible. So we are!
Since we don’t currently have a way to share born digital records, we’re creating an access copy of the original files and saving these to Box.com. This method of access is only temporary, and will change once we find a long term solution.
How to Find Digital Records
Not all of our collections have born digital records. To see what is available, navigate to our catalog, CARDinal; from the SCUA homepage scroll to the bottom and click on the large icon for CARDinal.
CARDinal will open in a new window. Click on the Advanced Search button in the top yellow bar. Type “Digital Records” in the Titles field, and select the “series” option under Parts(“levels”) of Description; click Search.
Note: If you search for “Digital Records” in the Quick Search, your results will include descriptions without links to digital records. Only results with the title Digital Records will have any records for you to view online.
Once you have found a collection within the results list that interests you, click on the Display Finding Aid link right under the collection name.
The finding aid will open directly to the Digital Records series. You will find information about how many digital files are available, a brief description of what they are, how they are arranged, and most importantly, a link to the actual digital records.
Clicking on the link in the Electronic Resources section will take you directly to the folder in Box.com. Here you will be able to view any born digital records for the collection, but will not be able to download them.
A few extra notes about digital records:
- We are still adding links to collections as fast as we can, so please continue to check back.
- Some files do not preview well in Box. If you find a record you cannot preview, please email firstname.lastname@example.org with the details (collection number, folder name, file name) so we can troubleshoot.
- The process we’ve used here does not follow our digital processing and preservation work flow, however the original materials are still being preserved and have not been altered.
I hope all our readers are doing well and staying healthy! If you have any feedback or need assistance finding digital records please email us at email@example.com.