NHPRC Awards Grant for Finding Aid Migration Project

The Special Collections and University Archives (SCUA) is pleased to announce that the National Historical Publications & Records Commission (NHPRC) has awarded the University Library with a $118,825 grant supporting a two-year project to migrate nearly 1,700 finding aids into a new archives management system that complies with EAD (Encoded Archival Description).

The project, entitled “Modern Tools for Modern Research: Migrating Old Finding Aids to a New Archives Management System,” will transform the way researchers explore and interact with SCUA’s unique collections. In addition to brief catalog records, SCUA uses detailed finding aids to describe its archival collections. (An example of one of our finding aids for an archival collection can be found here).  Archival collections can range in size from a small folder to hundreds of boxes. The finding aid facilitates the discovery of information within an archival collection, and researchers and archivists alike would spend many, many extra hours searching for information without such a tool!

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Snapshot of a current online finding aid.

Currently, the department’s finding aids are discoverable online through a Google search bar, in addition to various subject guides. With the migration of our finding aids to our new archives management system software (CuadraSTAR’s SKCA), researchers will have an enhanced mechanism for discovering and searching applicable finding aids during their research.

Migrating finding aids to a new system is no small task, and the grant will ensure the project’s timely completion. The grant funds will support a two-year term staff member and a student assistant to execute this project, which will begin in June 2017 and runs through May 2019.

The upcoming project is an exciting milestone for the department, and SCUA would like to thank the National Historical Publications & Records Commission and other supporters for their help with the grant proposal. A complete list of 2016 NHPRC awarded grants is available online.

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About NHPRC: The National Historical Publications and Records Commission (NHPRC), a statutory body affiliated with the National Archives and Records Administration (NARA), supports a wide range of activities to preserve, publish, and encourage the use of documentary sources, created in every medium ranging from quill pen to computer, relating to the history of the United States.


Say “Hello!” to our new Reference Coordinator!

Olivia is our new Reference Coordinator. She will be responsible for managing our reference desk as well as assessing how we can best orient new researchers to our reading room.

New employee, young woman, sitting at table in reading room, reading book in cradle.

Reference Coordinator, Olivia, learning about ISU history so she can be super awesome in her new position!

Olivia has a history and political science degree from the University of Iowa.  In her senior year, she took a library research class designed for history students.  The librarian who taught the course suggested that Olivia look into library school after graduation. Olivia followed that advice all the way to the University of Illinois, Urbana-Champaign.  While in graduate school, she worked and volunteered in the History, Philosophy, Newspaper Library working on digital humanities projects.  She also worked at the Illinois Fire Service Institute Library, which provided reference help and information for Illinois firefighters in training.

After graduating with her Master of Library Science (MLS), Olivia worked at the public library in Boone as the Adult Services Coordinator and jack-of-all-trades.  She is very excited to be the Reference Coordinator in Special Collections and University Archives at Iowa State University.  She has a passion for helping people find information sources they may never have known existed, and the archives is a perfect place to do just that.

While Olivia is of course a fan of books, you may be surprised to know that she is unashamed of her love of all things Real Housewives (Beverly Hills and Orange County are favorites, but really, any city will do).  She also spent the summer between her years in graduate school keeping a blog where she reviewed romance books that featured librarians as main characters.


Coming soon: Avian Archives of Iowa Online (avIAn)

Black and white photograph of baby chipping sparrow sitting on a tree branch with its mother feeding it.

Photograph of chipping sparrows from Walter Rosene Papers, MS 589. Back of photo reads, “Meal time in the chipping sparrow family. This youngster is 9 days old.”

We are very pleased to announce that Iowa State University received a 2016 Digitizing Hidden Special Collections and Archives Award from the Council on Library and Information Resources (CLIR). This grant will fund a two-year project to establish a web portal for digital Iowa ornithological primary sources dating from 1895 to 2012. The Avian Archives of Iowa Online (avIAn) will include material from eight collections from Special Collections and University Archives. These collections  document over one hundred years of bird study in Iowa and encompass some of the Midwest’s most influential conservationists.

Handwritten journal page reads, "Saturday June 14, 1924. Left Sioux City at 3:45 p.m. Speedometer reading 16998. Photo of us by car at start (spoiled). Red wing - Dickcissel - Meadowlark. Mourning Dove - Flicker - Barn Swallow...

Journal from Iowa, Minnesota, and North Dakota bird watching trip, 1924. Walter M. Rosene, Sr. Papers, MS 589, Special Collections Department, Iowa State University Library, box 13, folder 1.

The selected collections include:

Once completed, avIAn will present the items as both archival materials and as scientific data, expanding its potential user base.

For more information, see the Library’s news release.

 


“For Married Students”: Building a Community in Pammel Court, 1946-1978

This slideshow documents a little bit of the massive amount of work that went into the exhibition opening tomorrow, “For Married Students”: Building a Community in Pammel Court, 1946-1978.” This project is the culmination of a collaboration between the Special Collections and University Archives (SCUA) and Preservation departments in the University Library and the Department of History. Students in Asst. Prof. Mark Barron’s Public History class (HIS 481X) spent the 2016 fall semester in the SCUA Reading Room and the library general collection conducting research.

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The opening reception is tomorrow, January 18, 6-8 p.m. in 198 Parks Library. Refreshments will be provided by the Department of History. The exhibition will be available for viewing tomorrow at 6:30 p.m. on the 4th floor of Parks Library. If you are unable to attend the opening, the exhibit will be available through the 2017 spring semester.

This blog post authored by Rachel Seale and Monica Gillen.


International Week 2016! @iaisc

This week continues International Week 2016 brought to you by International Student Council. International Week kicked off last Thursday with International Dance Night and ends this Thursday with International Night. See full schedule posted on their  Facebook page.

Our International Week file in the archives begins in 2002 (from RS 22/3/0/1). However, in the same record group (RS 22/3/0/1) we have a file for the International Student Council that has documents from International Week ’87.

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Insert from Iowa State Daily on International Week ’95 (RS 22/3/0/1, box 2)

Drop by and learn about the history of International Student Council and International Week. We’re open Monday-Friday, 9-5.

You can also check out our previous blog during International Week 2010 featuring our records for the Cosmopolitan Club.


Behind the Scenes – Homecoming 2016

Have you ever wondered what it takes to put together a pop-up exhibit? Last Friday, Special Collections & University Archives (SCUA) exhibited about two dozen items for three hours for Iowa State’s Homecoming. The temporary exhibit was open to the public, but our focus was alumni visiting for Homecoming. Today’s post is about our process.

Dry Run

Back in mid-August, we invited the Alumni Center to drop by and see what items we thought we’d include in the October Homecoming exhibit. This dry run entailed staff from the department brainstorming on what items would be best to put on exhibit and what order they should be displayed. Labels were made and the classroom was rearranged into an exhibit space. Heather Botine, Associate Director for Constituent Engagement, dropped by and gave us feedback on how we set the room up and what kinds of materials may engage alumni more. We also discussed what reproductions SCUA could provide for digital display over at the Alumni Center.

Heather Botine, Associate Director for Constituent Engagement, looks at our oldest book with Amy Bishop, Rare Book and Manuscripts Archivist. University Archivist, Brad Kuennen, and Collections Archivist, Laura Sullivan, in background.

Heather Botine, Associate Director for Constituent Engagement, looks at our oldest book with Amy Bishop, Rare Book and Manuscripts Archivist. University Archivist, Brad Kuennen, and Collections Archivist, Laura Sullivan, in background (Photo by Rachel Seale)

Two weeks out

We made sure to promote our Homecoming event in the library and in our social media. We enlisted the help of Monica Gillen, the Communication Specialist for the library, and Jody Kalvik, Instruction, Program Coordinator. Monica helped get the word out and Jody designed flyers, posters, a banner, and our signage.

The week before before Homecoming

We did one last practice run. We tweaked our list of items on display and took into account Heather’s set-up advice. We also invited Sonya Barron, Conservator, to drop by. Sonya ensured our items were sturdy enough to display, offered to provide mounts, and advised us how to safely display materials. We also made final decisions on what would be in the temporary exhibit and what order we wanted to display items, there was some rearrangement.  Pictures were taken of materials so we’d know how to set up the following week.

Two of our rare books propped up in book cradles (Photo b Rachel Seale)

Two of our rare books propped up in book cradles (Photo by Rachel Seale)

The week of Homecoming

Now that we had our exhibit finalists, we had to finish drafting and mounting the labels.

Friday of Homecoming!

We spent the morning setting up and our doors opened at 1 pm. We were so pleased at the opportunity to show off our treasures.

Thank you to everyone who visited us last Friday at 405 Parks Library. To those that missed seeing our treasures on display, drop by and see us sometime. We’re open from 9-5, Monday-Friday.


SCUA Treasures – Leave Your Legacy Homecoming 2016

Tomorrow, from 1-4 pm in room 405 Parks Library, Special Collections & University Archives (SCUA) will have selected treasures on display. We will have artifacts, rare books, films, student publications from the 1960s, and other wonderful items from our collections.

 

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Please drop by. All are welcome!

For the preservation of our treasures, please leave food & drink outside.


Gloria Steinem’s 1984 visit to ISU #TBT @iowastatedaily @GloriaSteinem

When reading the Iowa State Daily today I was pleased to see an article on Pat Miller and her role in building the ISU Lectures Program. It is a vibrant program and has had as many as 177 lectures in a year. The article mentions Gloria Steinem‘s participation in the ISU Lectures Program. I thought it would be fun to share an article about Gloria Steinem’s first lecture from the Bomb, the Iowa State University yearbook printed from 1894-1994. If you didn’t catch her previous lectures, you are in luck! Gloria Steinem is returning to campus, on October 11.

Pages 92-93 of the 1985 Bomb. The white string vertically crossing page 93 is  a weight. We use weights to gently hold down pages without putting undue pressure on the spine of our books. The pages describe Women's Week '84 at ISU, pictured are Gloria Steinem at her "Everyday Rebellions" lecture, people protesting Steinem's lecture, and the prediction run.

Pages 92-93 of the 1985 Bomb. The white string vertically crossing page 93 is  a weight. We use weights to gently hold down pages without putting undue pressure on the spine of our books. The pages describe Women’s Week ’84 at ISU, pictured are Gloria Steinem at her “Everyday Rebellions” lecture, people protesting Steinem’s lecture, and the prediction run.

Drop by the Reading Room to check out the Bomb! We’re open Monday – Friday from 9-5. You can also view all of the Bombs online, thanks to Digital Initiatives!

 


Thanks for coloring with us!

It’s been quite the week of coloring! We’ve enjoyed sharing our collections with you, and we hope you’ve enjoyed coloring them. Here is the final coloring page of the week. Another from Novo teatro di machine et edificii.

Vittorio Zonca’s Novo Teatro di Machine et Edificii… Call number: TJ144 .Z75n

Vittorio Zonca’s Novo Teatro di Machine et Edificii… Call number: TJ144 .Z75n

Click here to download and print this image.

Share what you have colored by tagging #ColorOurCollections #ISU_Archives


Fashionable Friday

Here is another feature from the History of Costume collection! This time we have an example of costuming from the 16th century (presumably England). These fashion cards come from just one folder of the collection, and cover ancient Egyptian fashion through 17th century European.

An example of 16th-century fashion. RS 12/10/5, Box 1, Folder 4.

An example of 16th-century fashion. RS 12/10/5, Box 2, Folder 4.

 

Click here to download and print the page – happy coloring!

Please share what you’ve colored! Tag #ColorOurCollections #ISU_Archives