The Special Collections and University Archives (SCUA) is pleased to announce that the National Historical Publications & Records Commission (NHPRC) has awarded the University Library with a $118,825 grant supporting a two-year project to migrate nearly 1,700 finding aids into a new archives management system that complies with EAD (Encoded Archival Description).
The project, entitled “Modern Tools for Modern Research: Migrating Old Finding Aids to a New Archives Management System,” will transform the way researchers explore and interact with SCUA’s unique collections. In addition to brief catalog records, SCUA uses detailed finding aids to describe its archival collections. (An example of one of our finding aids for an archival collection can be found here). Archival collections can range in size from a small folder to hundreds of boxes. The finding aid facilitates the discovery of information within an archival collection, and researchers and archivists alike would spend many, many extra hours searching for information without such a tool!
Currently, the department’s finding aids are discoverable online through a Google search bar, in addition to various subject guides. With the migration of our finding aids to our new archives management system software (CuadraSTAR’s SKCA), researchers will have an enhanced mechanism for discovering and searching applicable finding aids during their research.
Migrating finding aids to a new system is no small task, and the grant will ensure the project’s timely completion. The grant funds will support a two-year term staff member and a student assistant to execute this project, which will begin in June 2017 and runs through May 2019.
The upcoming project is an exciting milestone for the department, and SCUA would like to thank the National Historical Publications & Records Commission and other supporters for their help with the grant proposal. A complete list of 2016 NHPRC awarded grants is available online.
About NHPRC: The National Historical Publications and Records Commission (NHPRC), a statutory body affiliated with the National Archives and Records Administration (NARA), supports a wide range of activities to preserve, publish, and encourage the use of documentary sources, created in every medium ranging from quill pen to computer, relating to the history of the United States.